Before sending the files for final formatting, it is important to follow a detailed checklist to ensure everything is in order. Here is a list of actions to verify and correct:
  • 1. Document settings
    Check that the actual page dimensions are correct for the final format (A4 = 21x29.7cm). Ensure that the margins are suitable for binding and printing, as per the instructions received from the university.
  • 2. Text content, spelling, and grammar
    Verify the correctness of your spelling and grammar. This is the most important point of all because before sending the files for formatting, the content must be correct and complete.
  • 3. Formatting
    If you will use the formatting service of this site, you do not need to worry about formatting the text. Write everything in Times 14pt and move on without worrying about bolding, spacing between paragraphs, alignments, indents, etc.
  • 4. Consistency of style
    You also don't need to worry about this; we will take care of it for you.
  • 5. Figures and captions
    Check that you have included all the figures and captions in the text. Ensure that the resolution is adequate, that the sizes and colors of the figures are appropriate for printing, and that there are no out-of-gamut colors. For formatting, it is advisable to keep images in a separate folder instead of embedding them in the Word file.
  • 6. Bibliography
    Ensure that there is a bibliography, that the authors' names are correct, alphabetically ordered, and that the page numbers are included. Attention: Do not write the authors' names in all caps because small caps are used.
  • 7. Backup and versions
    Perform a backup of the final documents before sending them. Final version: make sure to send the final and corrected version of the file.
  • 8. Pre-formatting feedback
    Have the work reviewed by another person for further proofreading.
  • 9. Deadlines
    Check that you are on track with submission deadlines. By following this checklist, you will ensure that the material is ready for final formatting in a professional and error-free manner.